Policy for maintaining facilities – laboratory, library, sports complex, computers, classrooms etc.
Introduction
The administrative officer with a team of members and Block In-Charges monitor the maintenance and cleanliness of the buildings, classrooms, labs, furniture, campus ground, sports facilities, students amenity areas, canteen and hostel buildings.
As per the policy framework the, common utilities schedule are given below.
SCHEDULE | IN-CHARGE |
||
|---|---|---|---|
| 1 | Air Conditioner | 3 Months | Mechanical |
| 2 | Audio Amplifier / Speaker / cable | Monthly | EEE |
| 3 | Intercom | Monthly | ECE |
| 4 | UPS / Invertor / Battery | 3 Months | CSE/Electrician |
| 5 | Fan / Light / Switch board | Monthly | Electrician |
| 6 | LIFT / Elevator | Monthly | ECE |
| 7 | Lab - Distilled water unit | Monthly | Chemistry |
| 8 | Black Board / Chalk Stand | 6 Months | Block In-Charge |
| 9 | Water Doctor | Monthly | Electrician |
| 10 | Windows / Doors / Window Screen | Monthly | Block In-Charge |
| 11 | Class room Dias | 3 Months | Block In-Charge |
| 12 | Drawing Table / Steel stools | 6 Months | Block In-Charge |
| 13 | Desk / Table / Chairs | 6 Months | Block In-Charge |
| 14 | Wooden Box / First aid Box/ Keyboard stand | 6 months | Block In-Charge |
| 15 | S type chairs / Rolling chair | 6 Months | Block In-Charge |
| 16 | Rest Room Tap / Wash basin / Lab Water Tap | Monthly | Block In-Charge |
| 17 | Hydraulic Door Stopper | Monthly | Block In-Charge |
| 18 | Normal Door Stopper | Monthly | Block In-Charge |
| 19 | CCTV Camera | Fortnight | CSE |
| 20 | Laptop /Desktop / OS / Printer and Antivirus Checking | 3 Months | CSE |
| 21 | Projector / Screen | Monthly | CSE |
| 22 | Floor cleaning / Dust bin | Daily | Campus Manager |
| 23 | Lab Cupboard / Steel Bureau Drawer | 6 Months | Department |
| 24 | Notice board Locks | 6 Months | Department |
| 25 | Wall clock | Monthly | Department |
| 26 | Floor Tiles | 6 Months | A.O/Campus Manager |
| 27 | Fire Extinguisher | 6 Months | A.O/Campus Manager |
| 28 | Window Screen ( Wash) | 6 Months | A.O/Campus Manager |
| 29 | Reading Table, System Table, Book Shelves Cleaning | Weekly | Librarian |
| 30 | RO Plant | Daily | Campus Manager/Department |
| 31 | Class Room Cleaning | 3 Days Once | Campus Manager/Department |
| 32 | Lab Cleaning | Weekly | Department |
| 33 | First Aid Box | Monthly | Campus Manager/Department |
| 34 | Medical facility | Monthly | Campus Manager/Department |
| 35 | Physically challenged facility | 3 Months | Campus Manager/Department |
Maintenance of Classrooms, Furniture and Laboratories
Classrooms with furniture, teaching aids and laboratories are maintained by the respective department staff and technical staff and supervised by the respective Head of the Department. Respective block In-charge report Head of the department and then to the administrative officer periodically for all the maintenance works.
Maintenance of library
Orderly stacking of books is ensured by librarian and support team for easy accessioning of books. The library staffs are clearly instructed in the care and handling of library documents.
Proper pest management is done to minimize the problems caused by insects, cockroaches and Rats.
Dust should not be allowed to deposit on the documents because the collection of dust causes staining of documents. Cleaning should be done regularly and carefully.
Maintenance of Electrical Instruments
2 Electricians extend their service to all the departments to ensure optimal utilization of electrical instruments. Notified problems are reported to respective in-charge of utilities and same will be reported to Administrative officer through HoD. Administrative officer supervise with Electricians for rectification.
Maintenance of computers, internet and networking Facilities
System Administrator and support team ensure the maintenance of ICT facilities including computers and servers, internet and networking. The maintenance includes the required software installation, antivirus and Campus Wi-Fi facility.
A maintenance register is maintained by each computer centre and respective laboratories. Issues related to Computers, Servers, Printers, Networking and System security identified by students/Lab Technicians are reported to system administrator through HOD, and the support team will clear the issues.
Maintenance of Lab Equipment
The respective Staff In charge, Technicians is given responsibility to maintain the equipment. Stock registers, maintained by the respective laboratories to report entries and defects arising for rectification. Repair if any, are reported to the Head of Department or the faculty-in charge and suitable measures are taken for speedy functioning of the equipment.
Breakage of glassware intended for use by students is entered in the breakage register and charges levied based on the cost of the equipment.
Any equipment’s required for major service is informed to company, in case it is under warranty. If warranty void, the service quotations are prepared by respective lab in-charge and submitted to administrative officer for further approval and sanctioning.
Maintenance of Sports and Games Facility
Seasonal maintenance of all equipment and ground are carried out regularly by the Physical Education director. Gymnasium and playgrounds are maintained by the staff of the Department of Physical Education. Any equipment’s required for major service is informed to company, in case it is under warranty. If warranty void, the service quotations are prepared by respective Physical Education director and submitted to administrative officer for further approval and sanctioning.
Maintenance of Transport Facility
Bus Manager is the In-Charge for all the institutional buses and other vehicles. In case of repair the same is informed to administrative officer for further approval and sanctioning of fund.